Statement of Compliance
The Board provides quarterly and annual integrated reports on its performance and service delivery to the parent municipality as prescribed in the SDA, the MFMA and the MSA. The SDA was concluded in accordance with the provisions of the MSA, which governs the entity’s relationship with the CoJ.
Non-executive directors contribute an independent view to matters under consideration and add to the depth of experience of the Board. The roles of Chairman and Managing Director are separate, with responsibilities divided between them. The Chairman has no executive functions. The Board is satisﬁed that this separation of powers is eﬀective in ensuring that the necessary checks and balances are in place.
The Board ensured that management complied strictly with the relevant sections of the MFMA, with speciﬁc reference to Chapter 12, and the preparation of the annual ﬁnancial statements. The annual ﬁnancial statements, together with the Integrated Annual Report and the company’s performance results were delivered to the parent municipality and the Auditor-General two months after the close of the ﬁnancial year (on 31 August 2019).
The Board and executive management ensured that there was compliance with the relevant legislation. The Company Secretary has certiﬁed, in terms of Section 88(2)(e) of the Companies Act, that all statutory returns have been submitted to the Registrar of Companies.
The Board or any of its members may, in appropriate circumstances and at the expense of the company, obtain the advice of independent professionals. Directors had unlimited access to the Company Secretary, who acts as an advisor to the Board and its committees on matters relating to, inter alia, compliance with the company’s rules and procedures, statutory regulations and best corporate practices. The Board is satisﬁed that these arrangements are eﬀective in supporting the discharge of its responsibilities.
Code of Ethics
The Board of Directors has adopted the Board Charter, which encapsulates the City of Johannesburg Governance Protocol and includes matters of ethics, procedure and the conduct of committee members.
The Company has developed a Code of Conduct (“the Code”) that has been fully endorsed by the Board and applies to all directors and employees. The Code is regularly reviewed and updated as necessary to ensure that it reflects the highest standards of behavior and professionalism.
In summary, the Code requires that at all times, all company personnel act with utmost integrity and objectivity and in compliance with the letter and spirit of both the law and company policies. Failure by employees to act in terms of the Code results in disciplinary action. The Code is discussed with each new employee as part of his or her induction training and all employees are asked to sign an annual declaration confirming their compliance with the Code. A copy of the Code is available to interested parties upon request.
A toll-free anonymous telephone facility exists for reporting of non-adherence to the Code or to ethics related matters. Furthermore, any breach of the Code is considered a serious offence and is dealt with accordingly: as a result, the Code acts as a deterrent. The directors believe that ethical standards are being met and are fully supported by the ethics programme.